Privacy Policy

Privacy Policy

TTW Associates is an umbrella company used to represent Taylor Wigg Ltd and Taylors Recruitment Ltd. This privacy policy applies to all three companies.

Any references to “we”, “us”, “our”, or “the company”, are references to;

TTW Associates – 10277045

Taylor Wigg Ltd – 07808364

Taylors Hospitality Recruitment Ltd – 10139110

This privacy policy sets out how we gather, use and protect any information that you may provide to us when using this website (www.ttw-recruit.co.uk) or applying for a position we are recruiting via any external source.

As a business we are committed to ensuring that we comply with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) Act and are committed to protecting the privacy of our candidates, clients and users of our website and services. We will ensure that the information you submit to us by way of our website or through any of the third-party sites we advertise on is only used for the purposes set out in this policy. Should we ever ask you to provide information by which you could be identified, this information will only be used in accordance with this privacy policy and GDPR guidelines.

TTW Associates Ltd is a recruitment consultancy working within the hospitality industry. TTW Associates Ltd is the face of our company and the brand name we use for marketing and advertising our services. We also operate Taylors Hospitality Recruitment Ltd and Taylor Wigg Ltd.  Our role is to source, assess and submit suitably qualified candidates to our client companies.  Our services include, but are not limited to, the interviewing and submission of candidates, advertising of client vacancies, updating existing users of our services and advising of market conditions.  All services are governed by human intervention and are not reliant on any totally automated assessment.

Any details that you may submit to us via this website or any of the job boards we advise on, will be stored by us and will be accessible by Charlotte Wade, Sally Wigg & Craig Taylor.  The information will be collated from that contained in a CV and stored on our secure recruitment software

https://www.chameleoni.com/

The personal data we collect will be used to assess the data subject’s suitability against a job role, review against all vacancies that may be of interest and submitting a candidate’s details to a client we have discussed and gained verbal consent.

Our legal basis for processing personal data:

  • By consent of the data subject
  • Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract
  • Processing is necessary for compliance with a legal obligation
  • Processing is necessary to protect the vital interests of a data subject or another person
  • To establish suitability to the role/s being applied for on behalf of our clients to provide the service levels agreed.
  • To establish information in regard to what the data subject is seeking when applying for roles we are working on

Any legitimate interests pursued by us, or third parties we use, are as follows:

  • Where the data subject has expressed an interest in a role that we have advertised, to establish suitability to the criteria of the role
  • TTW Associates is the first stage of the screening process for sourcing and assessing to carry out the outlined service on behalf of clients

 

Disclosure of Personal Information

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

Client Data

When working on behalf of a client, we will need to collect and use information about individuals in an organisation.  This will include, but is not limited to name, position, contact details and relevant information to carry out services such as sourcing candidates to a brief or for notifying you of other services likely to be relevant and useful such as advertising and response management options.

Information for Suppliers

If you are a supplier to us, we will require information to ensure that our process and service level standards are operating at the highest possible levels. We will need to store the contact details of individuals that we will be dealing with in your organisation as well as bank details so that we can pay for the goods and services you provide to us.

How we use your information and why do we need to collect and store it

This privacy notice tells you how we, TTW Associates, will collect and use your personal data for the services of a recruitment consultancy acting on behalf of our clients to source and identify suitable candidates for vacancies we are working on to a given brief.  We will use your information to carry out this service and to also manage complaints, subscriptions and profiling.

Until we have discussed a specific job opportunity with you and gained your commitment for your details to be sent to that client, your details will not be sent to or disclosed to any third party, either for a job opportunity or for any marketing purposes.

Details we send to a client will include your CV and our notes to support this (brief outline of relevant experience, salary guidelines and location) we do not send a client contact details at this stage.

Should we not be in a position to put you forward for suitable vacancies immediately we will continue to store your personal information as outlined above. We will keep in touch with you about potentially suitable opportunities, but our aim is not to be intrusive. Please feel free to contact us at any stage should your circumstances change at all.

Should you decide at any point in the future, that you wish us to remove your details from our database, please contact us by email and your personal information will be removed from our database. TTW Associates accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate

If we had not had any correspondence with you for a period of 5 years your details will be deleted from our system.

 

In terms of being contacted for relevant marketing purposes TTW Associates would not need to contact you for additional consent.

Cookies

A cookie is a data file that a website sends to your computer via your web browser. These files are quite safe as they are unable to spread any type of virus to your computer. Cookies are usually used to provide websites with user information for such activities as the tracking of web traffic (this would be done on an aggregate basis so as to keep users anonymous). Sites that have sent cookies to your computer will appear to ‘remember’ visitor information such as logins, preferences and other viewing habits.

Most web browsers will automatically accept cookies, however if you would prefer to decline them being sent to your computer, you should be able to modify your browser settings to do this. Please bear in mind though that doing so may prevent you from taking full advantage of this website.

Security

This website is protected from any unauthorised access using the latest in physical, electronic and managerial procedures in order to safeguard the information we collect online.

Data Protection Office

Charlotte Wade

charlotte@ttw-recruit.co.uk

01934 740220